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Department
Your name
Your phone number
Your email address
Budget Nr.
Name budgetholder
  
Email budgetholder
Function
Hours per week

In case of a flexible contract the number of hours is 0
From
Up to and including
Gross salary (€)
Stoelnummer
 
   

VACANCIES

portals
PORTALS

E-FLEXER for employees

With this button you go to your own InterUM account. Here you can find your salaryslips/annual statement and you can register your working hours.

E-FLEXER for employers

With this button you go to your own InterUM account. Here you can register or approve the working hours.

INFORMATION

employees
employers

Registration

Where can I request a BSN number?

There are 2 options in case you need to request a BSN nummer: 

  • If you are registered at a Dutch municipality you can get the number by going to the Gemeenteloket with your passport. 
  • If you're not registered you will have to make a phonecall with the municipality of Heerlen (31-45-5605040). An appointment will be made.

InterUM cannot pay you without a BSN number!

Does InterUM merely offer student-jobs?

Besides academic student jobs, InterUM offers positions for secretaries and administrative support. For the last type of jobs knowledge of the Dutch language is required.

Which terms of employment are applicable to InterUM?

Check out our downloads.

Do I need to get a Dutch health insurance in case I'm employed through InterUM

Yes, in case you are working in the Netherlands, you need to be covered by a Dutch health insurance. Some health insurance options can be found at http://www.welkezorgverzekering.nl.

Being a foreign employee, do I need to have a Dutch health insurance?

Download here: Information Healthcare Insurance for international students

Payment

I would like to note my working hours via E-Flexer. How do I do this?

See instructions under downloads.

When do I need to send in my workingsheet (werkbriefje)?

The hours worked must be sent via E-Flexer to your supervisor at least the Friday before the paydate. See the download Payment Schedule. In case the delivery is too late, the transfer of the salary will be shifted to the next payment date.

I forgot my password from E-Flexer, can I receive a new password?

You can request a new password yourself via E-Flexer. Access the login screen via E-Flexer for employees and click "Forgot password". Fill out your user name or the e-mail address that InterUM has registered and click "Request". You will now receive an e-mail with your username and a new password that you will need to change after logging in.

How do I know which weeks have been paid from the salary slip?

The period on the salary slips can be explained as follows:

Contract bases on a fixed amount of hours: the 4 indicates InterUM's 4 weekly payment. The next number shows the periode in the calender, see following scheme: Period scheme

Contract based on flexible hours: the W and the corresponding number show the number of the week and the hours that have been worked in that particular week.

Will I receive a pay slip and a year statement (jaaropgaaf)?

The pay slip specification and year statement can be retrieved from E-Flexer, our online database.

Explanation pay slip

Through this link you will find a detailed explanation of your pay slip. If after reading this explanation any questions remain, please send these to bureau@interum.eu. We are happy to help!
 

Where can I find the reimbursement form for (travel) costs I had to make?

You can download it here: Reimbursement form

Am I entitled to a holiday bonus?

All employees from InterUM are entitled to a 8% holiday bonus on top of the salary. This bonus is paid in May, or when the contract ends earlier, at least 6 weeks after the last payment.

What are InterUM's paydates?

Payment occurs every 4 weeks. Overview of the pay dates: see downloads.

Leave

To how much paid leave am I entitled and will this be paid?

Employment contract with fixed hours:

The schedule below can be used to calculate the hours of paid leave that apply to a fixed-hours employment contract. You have to consume the hours of paid leave before the end of your contract; these days will not be paid afterwards.

Hours leave per week

Download leave entitlement calculator (xlsx)


Employment contract with deferred performance obligation (timesheet):

In case of an employment contract with deferred performance obligation, the leave entitlement adds up to 12,88% of the total amount of hours that have actually been worked. An overview of the accumulated entitlement in euro’s can be found on the payslip. The rest of your leave days will be paid in the month December. Holiday bonus will be paid in the month May each year. Also, the rest of hours paid leave and the rest of your holiday bonus and annual bonus will be paid 6 weeks after your last timesheet is paid. 
 

Where do I indicate my paid leave?

Employment contract with fixed hours

In case of a fixed-hours contract, you need to arrange the taking of leave at the workplace. InterUM does not need to keep record of these dates. If desired, you can download the leave-card below, so that both the employee and the workplace know how much leave days are taken during the contract period. Remaining leave will not be paid when this is not taken within the contract period.  Leave card 2017
 

Employment contract with deferred performance obligation (timesheet)

In case of a flexible contract, you can indicate the desired paid leave on the working sheet, code V (Verlof). These leave hours will be paid at the next payment. When the balance of paid leave hours is not sufficient, the total balance so far is transferred to the employee. In case you do not take leave during the contract period, you will receive the total balance of paid leave hours (plus holiday bonus) at the last payment.

Illness

Where do I need to report my illness?

In case you are ill, you need to report to the workplace as well as InterUM, by calling the office before 10 am.

Will my payment continue in case of illness?

In case of a fixed term contract, your salary will be paid on a continuous base by InterUM.

In case of a flexible contract, InterUM will request a sick-leace allowance with the Institute for Employee Benefit Schemes (UWV). The daily wage will be calculated on the basis of your working hours (with InterUM) in the past year (12 months).

Promoteamers

What is the gross salary per hour of a promoteamer?

You can find it here: gross salary per hour for an promoteamer

Where can I find the sheet to request an advance for a business trip abroad?

You can download it here: Promoteamers request advance payment

Other

Do I need to mentioned my change of address to InterUM?

Yes, in case your address changes InterUM needs to receive the new correspondence address (also if you are not working for InterUM anymore). Just sent it by e-mail.

Do I need to identify myself at my workplace at any time?

You should at all times be able to identify yourself at the workplace, by means of a drivers license, identity card or passport.

Where can I find more information about working conditions?

The client takes care of the introduction and supervision of the employee at the workplace. According to the Dutch Labour Law, the client is responsible for the working conditions of hired temporary employees.

InterUM is the formal employer and has the legal obligation to inform the temporary employees about the job requirements and the risks they could face in the working environment. In this OHS-document we describe health and safety matters with respect to the possible risks faced by temporary employees in the exercise of administrative functions.

What if I have a serious complaint?

Internal complaints procedure
It could be that you have a complaint about us or our services; that’s inconvenient. We will always try to solve the issue together with you. In our internal complaints procedure  we inform you about the way we deal with complaints.
 
Whistle-blowing
As of Juli first 2016 the House for Whistleblowers Act gives employee’s the right and the responsibility to make a report of concerns about wrongdoing or irregularities within the organisation  where they work or have worked or in another organisation if they came into contact with that organisation through their work activities.
Whistle-blowing is about activities within the responsibility of the employer where social importance is effected, like criminal activities or threats to public health.
At first, a suspicion or concern about wrongdoing or irregularities needs to be reported internally. The House for Whistleblowers Act offers the employer/organisation the option to assess the suspicion about wrongdoing or irregularities for themselves and make things right within the organisation if necessary.
If you want to report a concern about wrongdoing or irregularities at InterUM B.V., you can use the policy InterUM B.V. has set. You can find the policy here.

It is important to know that if you have a ‘regular’ complaint about InterUM B.V., were no social importance is effected, you need to use our internal complaints procedure as mentioned above.


 

Requests

What contract options are possible for temporary employees?

Two options are possible;

1. An employee receives a fixed-hours  employment contract (Flex 1)

You will hire this InterUM seconding employee for a fixed number of contracted hours. This employee receives a fixed-term workcontract from InterUM and is entitled to paid leave days, and receives a holiday bonus of 8% with the last payment in May, and/or on termination of the employment contract. Every four weeks, the agreed number of contract hours are invoiced. There is a probationary period of 4 weeks and leave hours must be consumed during the contract. As a matter of course, it is possible to have supplementary overtime paid out by means of a work slip, whether at an overtime rate or not.

2. An employee receives an employment contract with deferred performance obligation (Flex 2)

You will hire the InterUM seconding employee who will declare only those hours worked and noted on a timesheet. The employee receives a flexible contract. In addition to a holiday bonus, the hourly wage also includes percentages for leave (or personal) days, public holidays, special leave and short-term absence. You will receive four-weekly invoices, based on the InterUM work slips completed by the employee and signed by you for approval.

Foreign employees

Is it possible to hire an employee from outside the EU?

Is it possible to hire an employee from outside the EU?

Not everyone is allowed to work in the Netherlands. There are certain rules for people who are not from the EU/EER and Switzerland. Before they can get employed by InterUM, InterUM needs to apply for a working permit at the UWV.

InterUM only applies for working permits for students, because of the short procedure. For other employee’s there are more (devious) rules.
The procedure to apply for a working permit takes about 2 to 5 weeks. Please take this into account when you announce the new employee through our digital form. The student can start working when InterUM has received the working permit. We need the following document to apply for the working permit:
- Copy valid passport
- Copy valid residence card
- Certificate of enrolment of the current academic year

When InterUM receives the working permit, the student can start working. Please bear in mind the following conditions:
- Students are not allowed to work more than 10 hours per week or they can work full time only in the months June, July and August;
- The student can only work during the period for which the working permit is valid;
- Students are not allowed to work without a working permit, not even voluntarily!

Students from the following countries are allowed to work in the Netherlands without a working permit:
Belgium, Bulgaria, Cyprus, Denmark, Germany, Estonia, Finland, France, Greece, Hungry, Ireland, Iceland, Italy, Latvia, Liechtenstein, Lithuania,  Luxembourg, Malta, Norway, Austria, Poland, Portugal, Romania, Slovenia, Spain, Czech Republic, United Kingdom, Sweden, Switzerland.
Croatian people don’t need a residence card to stay in the Netherlands, but they do need a working permit to work in the Netherlands.​

 

 

Does every foreign employee need a Dutch insurance?

This document will give you more information about this subject.

Leave

To how much paid leave is an employee entitled?

Employment contract with fixed hours:

The following schedule can be used to calculate the hours of paid leave that apply to a fixed-hours employment contract: Hours leave per week.

Employment contract with deferred performance obligation:

In case of an flexible contract, the leave entitlement adds up to 12,88% of the total amount of hours that have actually been worked. An overview of the accumulated entitlement in euro’s can be found on the payslip.

 

How do I keep track of my employees leave?

Employment contract with fixed hours

In case of a fixed-hours contract, the employee needs to arrange the taking of leave at the workplace. InterUM does not need to keep record of these dates. If desired, you can download the leave-card below, so that both you and the employee know how much leave days are taken during the contract period. Remaining leave will not be paid when this is not taken within the contract period.  Leave card 2017
 

Employment contract with deferred performance obligation (timesheet)

In case of a flexible contract,the employee can indicate the desired paid leave on the working sheet, code V (Verlof). These leave hours will be paid at the next payment. When the balance of paid leave hours is not sufficient, the total balance so far is transferred to the employee. In case the employee does not take leave during the contract period, he/she will receive the total balance of paid leave hours (plus holiday bonus) at the last payment.

Other

Do I need to check the identification of my employee?

In accordance with the Dutch ‘Wet Arbeid Vreemdelingen’ (law on employment regulations for foreign nationals) and the ‘Wet op de Loonbelasting’ (law on income tax) InterUM is legally required to verify the identity of the temporary employee, to keep the identity document in the record and to inform the temporary employee about his/her obligation to identify his-/herself on the workplace.
You also have the legal duty to verify the original identity document of the temporary employee before he/she starts working for you. However, you are not allowed to save the identity documents of Dutch temporary employees in your file. InterUM does this.

Your legal duties concerning the identity of non-Dutch temporary employees are a bit different:
Temporary employee with non-EU/EER/Swiss nationality: InterUM provides you with a copy of the identity document of the temporary employee, including the requested working permit. Both InterUM and you must verify these documents and keep them in your records for five years.
Temporary employee with EU/EER/Swiss nationality: You will need to obtain a copy of the identity document of the temporary employee yourself, and keep it in your records for five years. Unfortunately, InterUM is not allowed to provide you with this document, but is also obliged to keep the identity document in her own records. In case of control by the authorities, you have the legal duty to enable the temporary employee to fulfil its identification requirements.

What about Occupational health and safety (OHS) regulations?

The client takes care of the introduction and supervision of the employee at the workplace. According to the Dutch Labour Law, the client is responsible for the working conditions of hired temporary employees.
InterUM is the formal employer and has the legal obligation to inform the temporary employees about the job requirements and the risks they could face in the working environment. In this OHS-document we describe health and safety matters with respect to the possible risks faced by temporary employees in the exercise of administrative functions.

What if I have a serious complaint?

It could be that you have a complaint about us or our services; that’s inconvenient. We will always try to solve the issue together with you. In our internal complaints procedure we inform you about the way we deal with complaints.

logo-interum

InterUM


Intern detacheringbureau van de Universiteit Maastricht. Wij detacheren werknemers naar alle faculteiten en diensten van de universiteit.

Optimale dienstverlening


De medewerkers van InterUM brengen door optimale dienstverlening en oprechte betrokkenheid student en opdrachtgever bij elkaar.

Kennisintensieve banen


InterUM stelt zich ten doel om studenten zogenaamde kennisintensieve banen aan te bieden, dus banen die passen bij de studie, een netwerk kunnen opleveren en passende werkervaring bieden.

OUR TEAM

Photo from Joke Waalwijk

Joke Waalwijk

Director
send me an email
Photo from Marion de Vreede

Marion de Vreede

Director
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Photo from Nicole van Deursen

Nicole van Deursen

Manager relations
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Photo from Mariëlle Rompen

Mariëlle Rompen

Coordinator invigilator affairs
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Photo from Nadine Jamin

Nadine Jamin

Employee legal affairs/ external clients
send me an email
Photo from Gieljom Verhoeven

Gieljom Verhoeven

Staffing consultant
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Photo from Jitske Hamersma

Jitske Hamersma

Staffing consultant
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